A2CEFRGrammar12 min

Grammar: Email Phrases

Pen friends and short emails

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✉️ Email Grammar A2 Level • 12 Minutes

Email Phrases

Learn simple, useful phrases to write clear and friendly emails to your penfriends.

📌 How to use this lesson

For Teachers:

Show learners how to write friendly email phrases. Spend 12 minutes on the rules and check the 12 exercises together.

For Learners:

Read the 4 easy rules first and look at the underlined phrases. Then try the 12 questions below step by step.

Unit Words (Context Vocabulary):

inbox subject link click type copy forward penfriend regards overseas
📘 4 Easy Rules for Friendly Emails
1

Starting and Ending your Email

Start with Dear + name for someone you do not know well, or Hi + name for a close friend. End with a short closing like Write soon or Best wishes, and type your name on a new line. Always put a comma after names and closings.

✅ Good Examples:

• Hi Lucas, I just checked my inbox.

• Best wishes, Elena, send my regards.

⚠️ Avoid:

Hi Dear Sam,

Write Hi Lucas, instead.

2

Thanking Someone

Use Thanks for or Thank you for + your + noun to say thank you for a message or picture. Do not leave out your, and do not use Thanks to when you mean thank you.

✅ Good Examples:

• Thanks for your email about your penfriend.

• Thank you for your photos of your overseas trip.

⚠️ Avoid:

Thanks your email

Write Thanks for your email instead.

3

Saying Why You Write

Use I am writing to + base verb to tell your reason for writing. Always use to before the action word, never for.

✅ Good Examples:

• I am writing to invite you to my party.

• I am writing to tell you my news about the link.

⚠️ Avoid:

I am writing for invite

Write I am writing to invite you instead.

4

Word Order after "I hope" and "Can you tell me"

After I hope and Can you tell me + question word, keep the normal sentence order: subject + verb. Do not change the word order or add extra question words like does.

✅ Good Examples:

• I hope your family is well after your overseas trip.

• Can you tell me what time school starts?

⚠️ Avoid:

Can you tell me what time does school start?

Write Can you tell me what time school starts? instead.

💡 Why this works

"Thanks for your email, and write soon."

Simple everyday sentences make your email clear and friendly. Always keep commas after names and closings, and use normal subject + verb order!

✏️ Practice Exercises (12 Questions)

Test your knowledge with these quick email practice questions.

Part 1: Choose the correct sentence

Question 1 (phrase)

Choose the correct starter for an email to a close penfriend:

____ a. Hi Dear Sam, ____ b. Hi Sam, ____ c. Dear Sam
Question 2 (phrase)

Choose the correct sentence to thank your penfriend for an email about the subject:

____ a. Thanks your email about the subject. ____ b. Thanks to your email about the subject. ____ c. Thanks for your email about the subject.
Question 3 (phrase)

Choose the correct sentence to ask where to click:

____ a. Can you tell me where the link is? ____ b. Can you tell me where is the link? ____ c. Can you tell me where does the link go?

Part 2: Rewrite the sentence as an email phrase (no short forms)

Question 4 (phrase)

You sent me a postcard. Use Thanks for.

Type your complete sentence below (include punctuation):

____
Question 5 (phrase)

I want to send my new overseas address. Use I am writing to tell.

Type your complete sentence below (do not use short forms like I'm):

____
Question 6 (phrase)

I want to know the time the school opens. Use Can you tell me what time.

Type your complete question below:

____

Part 3: Fill the gaps

Question 7 (phrase)

Complete the closing phrase at the end of the email:

"Please answer my message soon. ____ Lucas."
Question 8 (phrase)

Complete the sentence to state your reason for writing (no short forms):

"I ____ ask about your new penfriend."
Question 9 (word)

Complete the sentence with the missing word:

"I hope your family ____ well."

Part 4: Correct the error in a short message

Question 10 (phrase)

Find and correct the error in this email starter:

"Hi Dear Lucas, click this link to see my photos."

____ a. Hi Dear Lucas, ____ b. Hi Lucas, ____ c. Hi Dear Lucas
Question 11 (phrase)

Find and correct the error in this short message:

"Thanks your link in the inbox."

____ a. Thanks link in the inbox. ____ b. Thanks to your link in the inbox. ____ c. Thanks for your link in the inbox.
Question 12 (phrase)

Find and correct the error in this sentence:

"I am writing for invite you to type a message."

____ a. I am writing to invite you to type a message. ____ b. I am writing for to invite you to type a message. ____ c. I am writing for inviting you to type a message.

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