Grammar: Email Phrases
Pen friends and short emails
Answers and an explanation for each question appear once you add this activity to your own library.
Email Phrases
Learn simple, useful phrases to write clear and friendly emails to your penfriends.
📌 How to use this lesson
For Teachers:
Show learners how to write friendly email phrases. Spend 12 minutes on the rules and check the 12 exercises together.
For Learners:
Read the 4 easy rules first and look at the underlined phrases. Then try the 12 questions below step by step.
Unit Words (Context Vocabulary):
Starting and Ending your Email
Start with Dear + name for someone you do not know well, or Hi + name for a close friend. End with a short closing like Write soon or Best wishes, and type your name on a new line. Always put a comma after names and closings.
• Hi Lucas, I just checked my inbox.
• Best wishes, Elena, send my regards.
Hi Dear Sam,
Write Hi Lucas, instead.
Thanking Someone
Use Thanks for or Thank you for + your + noun to say thank you for a message or picture. Do not leave out your, and do not use Thanks to when you mean thank you.
• Thanks for your email about your penfriend.
• Thank you for your photos of your overseas trip.
Thanks your email
Write Thanks for your email instead.
Saying Why You Write
Use I am writing to + base verb to tell your reason for writing. Always use to before the action word, never for.
• I am writing to invite you to my party.
• I am writing to tell you my news about the link.
I am writing for invite
Write I am writing to invite you instead.
Word Order after "I hope" and "Can you tell me"
After I hope and Can you tell me + question word, keep the normal sentence order: subject + verb. Do not change the word order or add extra question words like does.
• I hope your family is well after your overseas trip.
• Can you tell me what time school starts?
Can you tell me what time does school start?
Write Can you tell me what time school starts? instead.
"Thanks for your email, and write soon."
Simple everyday sentences make your email clear and friendly. Always keep commas after names and closings, and use normal subject + verb order!
✏️ Practice Exercises (12 Questions)
Test your knowledge with these quick email practice questions.
Part 1: Choose the correct sentence
Choose the correct starter for an email to a close penfriend:
Choose the correct sentence to thank your penfriend for an email about the subject:
Choose the correct sentence to ask where to click:
Part 2: Rewrite the sentence as an email phrase (no short forms)
You sent me a postcard. Use Thanks for.
Type your complete sentence below (include punctuation):
____I want to send my new overseas address. Use I am writing to tell.
Type your complete sentence below (do not use short forms like I'm):
____I want to know the time the school opens. Use Can you tell me what time.
Type your complete question below:
____Part 3: Fill the gaps
Complete the closing phrase at the end of the email:
Complete the sentence to state your reason for writing (no short forms):
Complete the sentence with the missing word:
Part 4: Correct the error in a short message
Find and correct the error in this email starter:
"Hi Dear Lucas, click this link to see my photos."
Find and correct the error in this short message:
"Thanks your link in the inbox."
Find and correct the error in this sentence:
"I am writing for invite you to type a message."
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